The meeting was called to order by President Tim Pellerin via Zoom. Board members in attendance were Steve Couch, Tim Pellerin, Terry Barrett, Mike Dammeyer, and Deborah Stevens. Attending from Hilton Grand Vacations (HGV) were Sharry Luneke – Regional Vice President; Matt Fox – Area Managing Director; Chip Fosth – Resort Director, and Dawn Cornfield – Assistant.
CAS IRON PIPE ISSUE: The vertical pipes have been scoped but due to the rain, the horizontal pipes have not been scoped yes due to the water pooling. The 06 stack looks to be the worst and is leaking into the housekeeping area, the 05 stack is leaking into the electrical room where the backup generator is held, the 03 and 04 stacks are leaking through the ceiling into the pool bar area, the 01 stack is leaking into the game room where part of the ceiling has collapsed. The 02 stack has not been confirmed yet.
A lump sum proposal was submitted along with other proposals separated out but no costs. The time frame of 4 of the 5 proposals given can begin right away and most gave a 4–5-week timeline for completion. United is the company that has been recommended the most ($851,000 bid not including drywall repair).
The insurance company is suggesting re-opening on June 29th.
It was noted that if the project amount is a certain percentage of your budget, per FL statutes, more competitive bids have to be submitted.
Discussion was had regarding the reserves in place now and what must be done beginning with the next budget year, specifically the structural integrity bucket.
It was decided to bring in an engineering firm to do a scope of work to put out for bids.
MOTION was made by Deb Stevens and seconded by Steve Couch to engage Karins Engineering to pursue the scope work for the pipe replacement of entire building not to exceed $10,000. Mr. Pellerin voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, Mr. Barrett voted aye, and Mr. Couch voted aye. Motion carried unanimously.
KEYCARD/WRISTBANDS: No costs were received for keycards and wristbands, but they are still being pursued.
NEXT MEETING DATE: Thursday, June 27, 2024 @ 11:30 am EST.
ADJOURNMENT: There being no further business, MOTION was made by Mike Dammeyer and seconded by Deb Stevens to adjourn. Mr. Pellerin voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, Mr. Barrett voted aye, and Mr. Couch voted aye. Motion carried unanimously.
Meeting adjourned.
These minutes were approved on July 29, 2024.