The meeting was called to order at 1:32 pm by President Tim Pellerin via Zoom. Board members in attendance were Steve Couch, Tim Pellerin, Terry Barrett, Mike Dammeyer, and Deborah Stevens. Attending from Hilton Grand Vacations (HGV) were Sharry Luneke – Regional Vice President; Matt Fox – Area Managing Director; Chip Fosth – Resort Director, Dawn Cornfield – Assistant, and Amy High. Seven owners were present on the call as well.
APPROVAL of MINUTES – MOTION was made by Steve Couch and seconded by Terry Barrett to approve the minutes of the board meetings held on June 13, 2024 and June 27, 2024, as presented. Mr. Pellerin voted aye, Mr. Barrett voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, and Mr. Couch voted aye. Motion carried unanimously.
PROPERTY UPDATE:
Base molding was installed in the game room; the window cracked when the carpeting was installed will be changed out.
Pool deck required six new drains installed on Friday including three along the south side since Island Winds raised their elevation. Inspections will be this week.
Fountain will be finished today.
Replacement appliances have been installed in affected units with the exception of a few dishwashers and ice makers which are on back order.
Front and rear doors passed inspection. They will be energized soon.
Big front canopy was installed and looks great. Electric for the new lights will be installed soon.
Tennis court is ready for second coat, entry gate still must be moved, lights are in but not yet energized
All of the old fenceposts have been removed,
Fencing has begun to go up on the south privacy wall
Fire system was tested; and vendor is still working on some issues.
Broken skylight was replaced.
Water heater was installed for housekeeping.
Pool bar drains were installed.
Cast iron replacement is going well on the 06 stack; it is anticipated it will take 10 days to 2 weeks to complete. Inspections will then take place. It appears that most kitchens may already have PVC in the lateral run from the sink and dishwasher. First OnSite is managing the drywall removal and repair.
Three proposals were received to replace the cast iron stacks and runs. Current Flow was contracted to replace the 06 stacks, and their work product has been very good. Due to this experience, the desire to keep the project moving as quickly as possible, and a reasonable bid that was in the middle of the three, the board decided to select Current Flow to compete the work on the remaining stacks. MOTION was made by Deb Stevens and seconded by Steve Couch to accept
the bid from Current Flow to complete the replacement of the cast iron piping on Stacks 1-5, pending review of contract by HGV. Mr. Pellerin voted aye, Mr. Barrett voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, and Mr. Couch voted aye. Motion carried unanimously.
Based on the inventory received, it appears that the new furniture should be ready to install once plumbing work is completed.
BOARD MEMBER REIMBURSEMENT: Proposal of change in policy submitted by Terry Barrett discussed.
MOTION was made by Mike Dammeyer and seconded by Steve Couch to revise the Board of Directors Policy manual under Accommodations by deleting “If a board member is in residence at Seawatch during the time of the board meeting, no accommodations are provided, and no reimbursement is made. If a board member lives within an hour of Seawatch as determined by MapQuest or a similar technology, accommodations may be arranged only for the first night of a two-day meeting.” and inserting “A board member who is in residence at Seawatch during the time of the board meeting is eligible for reimbursement of a portion of the unit’s assessed maintenance fees for the same nights. The daily reimbursement rate will be an amount equal to one-seventh of the weekly maintenance fee.” Mr. Pellerin voted aye, Mr. Barrett voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, and Mr. Couch
voted aye. Motion carried unanimously.
WALL ART OPTIONS: More wall art was discussed, and it was decided to table this until the budget meeting.
SECURITY CAMERAS: The idea of installing security cameras installed at different areas around the resort was discussed due to some incidents of damage which occurred in the past. If cameras were installed, signage would have to be installed as well. This subject was tabled.
NEXT MEETING DATE: Thursday, August 29, 2024 @ 11:00 am EDT.
ADJOURNMENT: There being no further business, MOTION was made and seconded to adjourn. Mr. Pellerin voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, Mr. Barrett voted aye, and Mr. Couch voted aye. Motion carried unanimously.
Meeting adjourned at 3:09 pm.
These minutes were approved on August 29, 2024