The meeting was called to order at 11:01 am by President Tim Pellerin via Zoom. Board members in attendance were Tim Pellerin, Terry Barrett, Mike Dammeyer, Steve Couch (joined a few minutes late), and Deborah Stevens. Attending from Hilton Grand Vacations (HGV) were Sharry Luneke-Regional Vice President; Matt Fox – Area Managing Director; Chip Fosth- Resort Director, Dawn Cornfield-Assistant, and Amy High. One owner was on the call as well.
APPROVAL of MINUTES – Motion was made by Deb Stevens and seconded by Mike Dammeyer to approve the minutes of the board meetings held on August 29, 2024 and September 4, 2024 (Executive Session), as presented. Mr. Pellerin voted aye, Mr. Barrett voted aye, Ms. Stevens voted aye, and Mr. Dammeyer voted aye. Motion carried unamiously.
PROPERTY UPDATE was presented by Chip Fosth:
Hurricane Helene came through, and the resort suffered very little damage. No water intrusion occurred. One piece of fence did break away from the footings.
Final punch lists for lobby are underway now.
Pool Deck railings are in progress and should be finished next week.
Work on the replacement plumbing pipes continues. Stacks 01-02 are 90% complete. Stacks 03-04 stacks are complete. Stack 05 inspection passed, should be completed in about 2 weeks.
Stairwell emergency lights have been re-installed to comply with new building codes.
Pool bath partitions are in place. Waiting for vanity cabinets to be installed.
Fire inspection was supposed to be today but most likely will be postponed.
A&S cleaning began stocking units and are starting to clean units.
Pool plumbing geo-thermal is complete. Pool and spa are expected to be finished in 2-3 weeks.
Dormakaba is due in on Thursday of next week to finish the programming of all locks.
Front parking lot to begin next week and is expected to be completed in two weeks.
Still on target for tentative November 2 opening.
REOPENING STATUS: Based on conversations with FirstOnsite, the decision was made to open a week earlier on October 26th, contingent upon 1) governmental approvals are received, 2) the insurance company approves the opening, and 3) no further damage is incurred from weather. At the end of next week when these last few items are complete, calls to incoming owners of week 43 can begin.
MOTION was made by Steve Couch and seconded by Terry Barrett to rescind the previous motion from September 4, 2024. Mr. Pellerin voted aye, Mr. Barrett voted aye, Mr. Couch voted aye, Ms. Stevens voted aye, and Mr. Dammeyer voted aye. Motion carried unamiusly.
MOTION was made by Deb Stevens and seconded by Mike Dammeyer to authorize HGV to continue issuing credits to owners for maintenance fee reimbursements beginning week 27, July 6, 2024. Mr. Pellerin voted a ye, Mr. Barrett voted aye, Mr. Couch voted aye, Ms. Stevens voted aye, and Mr. Dammeyer voted aye. Motion carried unamiusly.
INSURANCE: Discussed
The issues with voting access for the waiving of statutory funding was discussed, and the board is demanding a formal response from HGV at the next meeting on how this will be rectified in the future.
NEXT MEETING DATE: Thursday, October 10-11, 2024 @ 9:00 am EST.
ADJOURNMENT: There being no further business, MOTION was made by Mike Dammeyer and seconded by Deb Stevens to djourn. Mr. Pellerin voted aye, Ms. Stevens voted aye, Mr. Dammeyer voted aye, Mr. Barrett voted aye, Ms. Stevens voted aye, and Mr. Cuch voted aye. Motion carried unamiously.
Meeting adjourned at 11:48 am.