The meeting was called to order at 10:01 a.m. by President Tim Pellerin via Zoom. Board members in attendance were Tim Pellerin, Mike Dammeyer, Deb Stevens, Steve Couch, and Terry Barrett. Those attending from Hilton Grand Vacations (HGV) were Chip Fosth, Dawn Cornfield, Matt Fox, Sharry Luneke, and Amy High.
APPROVAL – PREVIOUS MINUTES: MOTION was made by Deb Stevens and seconded by Steve Couch to approve the minutes of the board meetings held on October 25, 2024, as noted. Mr. Pellerin voted aye, Mr. Dammeyer voted aye, Ms. Stevens voted aye, Mr. Couch voted aye, and Mr. Barrett voted aye. Motion carried unanimously.
PROPERTY UPDATE:
Both open positions at SW were offered and accepted. (Maintenance and front desk)
Pool rails are expected today. Inspection will be called once installed.
Geo-Thermal to be scheduled for testing.
Spa motors will be ordered.
Propane tank (south side) was installed as well as the piping. They will return on the 11th to install the north side. The permit was rejected by the city. Chip is following up.
Elevator repairs are underway. Chip will send color choices previously chosen.
Landscaping is almost complete. Rock and lights are remaining.
Dormakaba was onsite and will be having pieces replaced and installed for door locks.
Signs and canopies are installed.
Trim and doors for pool bar have been installed.
No slip coating was applied on the upper pool deck. It will be textured further due to slipperiness.
Clear panels for sand breakers are about 75% done on fence at deck/beach border.
The parking lot was power washed prior to opening.
AMENITIES ISSUES AND CONTRACTOR DIRECTIVES
Tim Pellerin, Matt Fox, Chip Fosth, and the rest of the board discussed the ongoing issues with the amenities at their properties, particularly the pool and geothermal systems. Tim suggested things, such as reporting the contractors to the state for lack of job completion, to get a response. Matt agreed to this approach and mentioned that they had already been actively involved with Chip and had gotten some things done. The team also discussed the possibility of bringing in another company from another area, but Sharry pointed out that due to the recent hurricanes, there is a shortage of contractors in the area. The board has decided to report to the state and file a complaint if they do not respond withing 24 hours.
INSURANCE UPDATE:
Tim Pellerin raised concerns about the insurance response past June 20th, and the coverage of Business Interruption (BI). Matt Fox explained that due to the size and scope of the claim, all properties will need to re-open before the adjusters can begin to finalize the overall claim. BI is usually the last item to be finally paid out and will be evaluated once all locations are open. Matt also mentioned that they are working on getting an audit of the reimbursements and a final date for extending the BI. Sharry added that the claim isn’t finished as work is still being done on the property even though they are open. Mike Dammeyer clarified that the issue isn’t just Seawatch’s claim but all the HGV managed properties affected as it is an umbrella policy. Matt confirmed that the decision on whether to cover the pipes is part of the overall claim, although it may not be covered at all.
DELINQUENCY REPORT:
The next delinquency report will be out soon, but a comparison cannot be done until that comes out.
OWNER Q & A: No owner questions.
Next meeting dates:
Friday, May 2, 2025 @9:00 am ET (Board) and 3:00 pm (Annual)
Tuesday, August 12, 2025 @ 10:00 am ET
Thursday/Friday, October 2-3, 2025 @ 9:00 am ET (Budget)
The board expressed their appreciation for the improvements made to the property, with Chip receiving special thanks for his support.
There being no further business, MOTION was made by Mike Dammeyer and seconded by Terry Barrett to adjourn. Mr. Pellerin voted aye, Mr. Dammeyer voted aye, Ms. Stevens voted aye, Mr. Couch voted aye, and Mr. Barrett voted aye. Motion carried unanimously.
The meeting was adjourned at 10:52 a.m.
These minutes were approved on May 2, 2025.